Board room online solutions can be a useful method to make it easier for boards communicate and take decisions. They offer a range of tools that allow members to plan meetings and communicate information in real-time and monitor progress to improve efficiency. The software also includes security features to protect data and provide an audit trail of all activities at a meeting.

Centralized storage and search capabilities eliminate the requirement for physical files and distributed email. Document annotation and editing makes for an easier collaboration process which ensures everyone is on the same page. Annotations are available for any file type that allows multiple users to work on the same document. Engagement analytics provide insights into the areas of the materials that members are most engaged with so that they can better prepare for meetings.

Video and audio conferencing enables directors to hold meetings in a more interactive and a more virtual space than traditional in-person meetings. A well-designed digital boardroom will have a whiteboard and mute button to keep remote participants entertained during meetings. This makes it easier to adhere to board meeting protocol and ensures that meetings are productive.

The capability to upload presentations and reports prior to the start of a meeting can result in a more planned agenda that is easy to navigate and creates an opportunity for a more productive discussion during the meeting. The software can automatically generate and distribute meeting minutes, and provide a dashboard with important notifications, calendars, and latest updates. The capability to edit documents, and then annotate them in one central location will result in more productive meetings. A powerful search feature makes it easy to retrieve information.